This is the Art Show Space Reservation form for The Magnificent 37 of Gallifrey One (Gallifrey One 2027).  Our 2027 Art Show will once again be in the Aviation Ballroom on the hotel lobby level (badges will still be checked for entry) just as we were for 2026.

Art Show space reservations for artist displays are taken as first-come first-served.  If you are not displaying your work in the Gallifrey One Art Show, you do not need to use this form.  (This is NOT an Artists' Alley; this is for art displays only!)

Please be sure to review all of the rules and regulations at the Gallifrey One Art Show page of our website before placing your reservations order.  

Reminder: Gallifrey One will not accept ANY artwork generated by, or whose production is assisted by the use of, artificial intelligence (AI).

All artists will be contacted by our Art Show coordinators closer to the convention about shipping, setup times, hours of operation and other important setup information.

Please note that, due to California law, credit card processing fees must be included in the final price quoted, so our listed purchase prices for each item already includes processing fees.

Items denoted with an asterisk (*) are required fields on the form.

Agent Name, DBA [doing business as] name or alias that you want used – please indicate it below:

Display Space: Artists may only purchase a total of FOUR display units (each $25 panel and/or $25 half-table space is considered one display unit) UNLESS you have spoken to and received approval from our Art Show coordinators to do so in advance.  Prints do not count toward this total.  Note that these sales already include the processing fees as part of the quoted price, per California law.

Lighting and Power: We have limited availability for lighting and power for your display.  If you need either option, please let us know by clicking the button(s) below; we'll be in touch about availability.

Double-Wide Space: If you are purchasing pairs of display units for large items, such as two side-by-side panels or two half-unit table units for a full table display, please let us know so we can accurately plan your space:

Please select one of the following options in the drop-down below:

• Artists who will be at the convention, bringing and setting up their own work, pay no additional surcharges. (Attending artists must have a paid convention ticket to attend.)
• Artists who will be shipping their artwork to us are required to pay a $25.00 non-refundable handling fee. Additionally, mail-in artists may choose to either (a) include their own pre-paid return label when mailing us your artwork, or (b) pay a $40.00 shipping & insurance deposit, to be used for return shipments.  (Pre-paid labels are highly recommended!)  

Mail-in artists should review the "For Mail-in Artists" section of the Art Show page of our website at for important information about how we handle the $40 return shipping deposit for artists not including a pre-paid return label.

Is there anything else we need to know about your display needs, participation at the convention, etc.?  Please let us know in the notes field below.

Terms and Conditions: Please review and acknowledge our terms and conditions as noted below.